Boundary County T

Boundary County Translator District

Regular Meeting—Board of Directors

August 29th, 2016

Chairman Allen Gemmrig called the special meeting of the Boundary County Translator District Board of Directors to order at 5:00 p.m.

 

1.     Roll Call Present:

a.       Board Members:

Rita Pensmith                          Anthony Compton                  Ed Giuliani

Allen Gemmrig                       Heather Gemmrig

 

Also Present:

Marlaina Davy                                               

 

2.     Questions Regarding Request for Sealed Bids

a.       The Board went through the draft Request for Sealed Bids and addressed the attorney’s questions and concerns.  Rita Pensmith motioned to update the request for sealed bids.  Heather Gemmrig seconded, motion carried

b.      Anthony Compton motioned to adopt the attached Request for Sealed Bids.  Heather Gemmrig seconded, motion carried.

 

Anthony Compton motioned to adjourn, Ed Giuliani seconded, motion carried.

 


 

 

 

 

 

 

NoneRequest for Sealed Bid

 

Radio Communications Tower

 

 

Issue Date: September 1, 2016

 

 

Boundary County TV Translator District

C/O Deborah Youngwirth CPA

7193 Main Street

P.O. Box 894

Bonners Ferry, Idaho 83805

 

 

 


 

 

Table of Contents

1 Introduction                                                                                                             .4

2 General Conditions                                                                                                  .5

2.1 Purpose                                                                                                                 5

2.2 Inspection and requirements to bidder                                                                 5

2.3 Bid Questons                                                                                                        5

2.4 Bid Submission                                                                                                     6

2.5 Bid Rejection                                                                                                        6

2.6 Evaluation of Bids                                                                                                6

2.7 Bid Response Quantities and Format .                                                                 7

2.8 Supervision .                                                                                                         7

2.9 Project Coordination                                                                                             7

2.10 Delivery Storage and Handling                                                                          8

2.11 Reference Standards .                                                                                         8

2.12 Multiple Reference                                                                                             9

2.13 Federal Communications Commission (FCC) and Environmental Regulations 10

2.14 Materials and Workmanship .                                                                             10

2.15 Ordering Materials                                                                                              .11

2.16 Progress Photographs.                                                                                         11

2.17 Tower Climbing and Installation Safety Practices.                                            12

3 Instructions to Contractors.                                                                                     14

3.1 Qualifications of Contractors.                                                                              14

3.2 Bid Guarantee.                                                                                                      14

3.3 Presentation of Bids                                                                                             15

3.4 Evaluation.                                                                                                            15

3.5 Award of Contract.                                                                                              15

3.6 Contract Provisions .                                                                                             16

3.7 Non-Discrimination Clause                                                                                   17

3.8 Anti-Collusion Affidavit .                                                                                    18

3.9 Exceptions to Specifications.                                                                                18

3.10 Acceptance of Plans and Specifications.                                                            18

3.11 Bid Package.                                                                                                       18

3.12 Prevailing Laws for Public Works .                                                                    19

3.13 Disputes.                                                                                                             19

3.14 Submission of Bid Constituting Agreement.                                                      19

4 Special Conditions.                                                                                                  20

4.1 The following conditions shall apply to the whole of these specifications:         20

5 Technical Specifications: Communications Tower .                                                21

5.1 General.                                                                                                                 21

5.2 Site Development Preparations.                                                                            22

5.3 Communications Tower.                                                                                       24

5.4 Foundations and Concrete.                                                                                   25

5.5 Grounding.                                                                                                            30

6 Transmission Line Support .                                                                                    31

6.1 Waveguide Cable Ladder: ..                                                                                 33

6.2 Waveguide Bridge and Hangers / Ice Bridge                                                       31

7 Final Inspection and Documentation ..                                                                    32

7.1 Upon Completion of Construction..                                                                     32

7.2 Final Acceptance                                                                                                  33

7.3 Warranty ..                                                                                                            34

Attachment A – 100 Ft Tower Location Map with Staging Areas Marked...            35


 

 

1          Introduction

Boundary County TV Translator District (BCTVTD) invites bids from various tower contractors and manufacturers for the purchase of a turnkey, 100-foot, self-supporting, steel-lattice communications tower, including all associated tower accessories. This tower is to be erected on Black mountain, Boundary County, Idaho.

The proposed communications tower shall support mission-critical, two-way wireless communications capabilities, cellular communications and other services.

The successful bidder will be held accountable to align logistics with other contractors in an efficient manner. BCTVTD will not be responsible for any unforeseen delays or costs.

Bidders are responsible to provide the following, including but not limited to:

1. Manufacturer tower design

2. Manufacturer foundation design

3. Project management

4. Tower structure engineering

5. Soil resistivity testing

6. Ground ring ground design to a maximum of five ohms

7. Tower structure grounding

8. Lightning protection

9. Interconnection to existing tower ground ring

10. Structural components

11. Waveguide ladder

12. Waveguide bridge and hangers/ ice bridge

13. Climbing ladder

14. Safety climb

15. Associated accessory equipment

16. Delivery to tower site

17. Tower and accessory installation services

18. Removal of existing Look out tower and relocation of the “cabin” portion about 1/2 mile down the road.

19. First-year warranty maintenance as further described herein

In general, these specifications describe the BCTVTD’s requirements, methods to be used in manufacture of, and the materials to be furnished within this contract.

This work generally consists of: Removal of the existing lookout tower without damaging the cabin portion, moving the cabin to the area designated by the United States Forrest Service, designing the tower and foundation; procurement and delivery of equipment to the project site; installation of the foundation, tower, accessory items, grounding system, waveguide bridge and ladders. Design work shall be planned and conducted in coordination with the BCTVTD and Representative.

Project Location:

The physical location of the Project which shall be located at the top of Black Mountain in rural Boundary County within the National Forest.  To access the site take U.S. Highway 95 South from Bonners Ferry, Idaho nine miles to Twenty Mile Road.  Continue on Twenty Mile road until your reach the top of the mountain.  The GPS Location is 48 degrees 36 feet 37 inches North 116 degrees 15 feet 27.90 inches West with an elevation of 6,100.7.  Construction of the new Communications tower will be within the existing footprint of the U.S. Forest Service Fire Lookout Tower that is presently on the site.

 

2 General Conditions

2.1 Purpose

The purpose of this request for sealed bid (RFSB) is to solicit bids for the design and construction of a new turnkey, 100-foot, public safety-grade, self-supporting radio communications tower used by BCTVTD’s first responders and their organizations to support mission-critical communications, cellular communications and other services.

2.2 Inspection and requirements to bidder

Contractors shall be a bonafide Idaho licensed General Contractor and hold an Idaho Public Works Contractor’s License for the type and value of the work to be performed under this agreement at the time of bid submission. All contractors and their subcontractors are hereby notified that they must have proper license under the state laws governing their respective trades.

2.2.1    An initial inspection is recommend prior to bid submission, potential contractors may schedule a visit to perform an on-site site inspection and survey that addresses the site conditions, accessibility, and equipment needs for the project. Potential contractors shall make advance arrangements for an onsite visit at the 64 Automation Lane, Bonners Ferry, Idaho, Phone Number 208-267-7220 arrangements shall be made at least three days before the requested day of visit.

2.3 Bid Questions

2.3.1    Questions pertaining to this RFSB shall be directed in writing to the BCTVTD email, to the attention of the Board (translator@boundarycountyid.org), and be sent no later than Tuesday, September 13th, 2016 at 5:00 p.m. Pacific Daylight Time. The subject line of the email should be titled: Questions for BCTVTD, Radio Communications Tower RFSB. No verbal questions will be accepted. A public meeting will be scheduled to respond to questions received.

2.4 Bid Submission

2.4.1    Respondents shall submit one bound original and five bound copies of the bid to the BCTVTD. Each package shall also include a copy of the bid in electronic format on CD-ROM or USB drive. Bidders shall seal packages containing bids and a bid bond. Mark all sides as follows: “Sealed Bid BCTVTD Black Mountain Radio Communications Tower. DO NOT OPEN PRIOR TO 5:00 p.m. on Thursday, September 15, 2016.” The name and address of the respondent must be plainly marked on the outside of each package.

Bids shall be mailed or delivered to:

Boundary County TV Translator District

C/O Deborah Youngwirth CPA

7193 Main Street

P.O. Box 894

Bonners Ferry, Idaho 83805

2.5 Bid Rejection

2.5.1 The BCTVTD reserves the right to reject any or all bids for any reason.

2.5.2 Bids shall be received no later than 5:00 p.m. local time on Thursday, September 15, 2016, at:

Boundary County TV Translator District

c/o Deborah Youngwirth CPA

7193 Main Street

P.O. Box 894

Bonners Ferry, Idaho 83805

2.5.2.1 Bids will be opened publicly and read aloud at that time.

2.5.2.2 Late bids by mail, courier, or in person will be refused. The BCTVTD will not accept any bid that is not delivered directly to the address listed by the time indicated above.

2.5.3    All bids must be submitted on the bid forms supplied.

2.6 Evaluation of Bids

 

2.6.1 No bid may be withdrawn without the consent of the BCTVTD for a period of 90 days after the date of bid opening.

2.6.2 The BCTVTD and the bid evaluators reserve the right to solely determine if a contractor’s bid is compliant with the specification.

2.6.3 The decision of BCTVTD regarding the selection of a successful contractor is final.

2.7 Bid Response Quantities and Format

2.7.1 The BCTVTD requires that contractors submit one original and with bid bond five copies of their bids, with copies clearly marked as COPY. Contractors’ bids shall be provided in hard copy (paper format), and in electronic format (Portable Document Format [PDF]) on a CD-ROM or USB drive. Hard copy submittals shall be bound separately in three-ring, “D-ring” binders. Loose sheets are not acceptable. Each page must be numbered.

2.8 Supervision

2.8.1 The work to be performed by the successful contractor shall be under the supervision of the BCTVTD and its representative.

2.9 Project Coordination

2.9.1 Work shall be coordinated with BCTVTD, which shall at a minimum constitute sign-off on the various project milestones, including but not limited to: foundation, buried grounding system, tower erection, tower grounding, cable ladder installation, climbing ladder, waveguide bridge and safety climb installation.

2.9.2 Contractors shall specify the names, positions, telephone numbers and email addresses of the individuals assigned to this project, as well as the manner in which each shall participate in the overall implementation of this project.

2.9.3 Contractor Responsibilities

2.10.3.1 Identify primary point of contact (POC) between the contractor, subcontractors, and BCTVTD and its representative for items within the scope of this project.

2.9.3.2 Work in close coordination with the BCTVTD and its representative.

2.9.3.3 The selected contractor shall execute and coordinate installation work with the BCTVTD and its representative and other contractors working on the project.

2.9.3.4 Effectively manage scope, time, cost, quality, and differing stakeholder needs and expectations, along with any identified and future requirements or specifications that may arise during the course of the project.

2.9.3.5 Attend meetings as required by BCTVTD project manager or designated County representative.

2.9.3.6 Coordinate schedules for work, equipment delivery, materials delivery and significant milestones that may affect BCTVTD and its lessees operations.

2.9.3.7 Provide toilet facilities as there is no toilet facilities on Black Mountain.

2.9.3.8 Obtain all licensing prior bid submission, permits and approvals as required.

2.9.3.9 Submit copies of all required permits and approvals prior to beginning

any work.

2.9.3.10 Coordinate with the BCTVTD and its representative to identify tower requirements stipulated by the United States Forest Service (USFS) and Federal Communications Commission (FCC).

2.9.3.11 USFS shall be responsible for National Environmental Policy Act (NEPA), and State Historic Preservation Office (SHPO) filings as required.

2.9.3.12 In addition to requirements as set forth in this Request for sealed bid, the contractor shall be responsible for all construction and building permits, comply with all contractor licensing, workmen’s compensation and liability insurance laws, including work permit requirements, as required by the state of Idaho codes. Contractor shall produce written proof to the BCTVTD prior to the start of any work.

2.10.3.14 The successful bidder may be responsible for maintaining winter access to the site.

2.10 Delivery Storage and Handling

2.10.1 The contractor shall coordinate delivery dates and location with BCTVTD and its representative no later than five days prior to shipment.

2.10.2 The contractor shall be responsible for coordinating with the BCTVTD and its representative regarding the storage of equipment and material used before, during, and after the project. The BCTVTD and its representative shall not be responsible for equipment or material stored onsite. 

2.10.3 Products stored offsite and onsite shall be maintained in a manner to protect the materials from weather, corrosion, or other damage.

2.10.4 Project material shall be stored in a secure location under the direct control of the contractor.

2.10.5 Project material shall be handled as recommended by the manufacturer.

2.10.6 Products exhibiting evidence of damage, corrosion, or defect shall be removed from the site and replaced at no additional cost to the BCTVTD and its representative.

2.11 Reference Standards

2.11.1 Unless otherwise modified herein, materials, design, and construction procedures shall be in accordance with the following standards:

2.11.1.1 Motorola R56©, Standards and Guidelines for Communications Sites, 68P81089E50-B, 9/1/2005 (or most current version of this document).

2.11.1.2 American National Standards Institute (ANSI),Telecommunications Industry Association (TIA), and Electronic Industries Association (EIA) Standard ANSI/TIA/EIA-222-G Class III, Structural Standards for Steel Antenna Towers and Antenna Supporting Structures.

2.11.1.3 American Institute of Steel Construction (AISC), Manual for Steel Construction.

2.11.1.4 American Welding Society (AWS) D1.1, Structural Welding Code.

2.11.1.5 FAA Advisory Circular #AC70/7460-1K (or latest revision), Obstruction Marking and Lighting.

2.11.1.6 FAA, Title 14, Code of Federal Regulations (CFR) Part 77, Notification of Proposed Construction or Alteration on Airport.

2.11.1.7 American Concrete Institute (ACI) 318, Building Code Requirements for Reinforced Concrete.

2.11.1.8 Concrete Reinforcing Steel Institute (CRSI), Manual of Standard Practice.

2.11.1.9 Electrical equipment and devices shall be listed, approved, or certified by Underwriters Laboratories (UL), when available.

2.11.1.10 Installation of electrical equipment, power distribution, lighting and outlet assemblies, and alarm and grounding systems (with associated wire ways and wiring) shall comply with the most recent edition of the National Electrical Code (NEC) and National Fire Protection Association (NFPA) codes.

2.11.1.11 Occupational Safety and Health Administration (OSHA) and Maximum Permissible Exposure [MPE] regulations.

2.11.1.12 Idaho Building Code (IBC).

2.11.1.13 Federal, state of Idaho, and local codes and other applicable regulations, including but not limited to National Environmental Policy Act (NEPA), State Historical Preservation Office (SHPO), and Tribal Historic Preservation Office (THPO).

2.11.1.14 Where local Boundary County ordinances or the Authority Having Jurisdiction (AHJ) specify higher standards than those represented in these specifications, the local ordinances or AHJ shall govern.

2.12.2 Multiple References

2.12.2.1 Where two or more standards are specified to establish quality, the contractor shall conform to, or surpass, the requirements of both standards.

2.12.2.2 In the case of a conflict between reference standards, the more stringent requirements shall be enforced, unless contract documents specifically indicate less stringent requirements are acceptable.

2.12.2.3 The contractor shall consult with the BCTVTD and its representative for direction before proceeding if uncertainties about requirements exist.

2.12.2.4 Where copies of standards are needed for proper performance of work, the contractor shall obtain such copies directly from the publication source.

2.13 Federal Aviation Administration (FAA), Federal Communications Commission (FCC), United State Forest Service (USFS) Environmental Regulations

2.13.1 The BCTVTD and its representative shall be responsible, prior to RFSB release, to research, prepare, submit, and coordinate the documentation necessary for FAA and/or FCC national and local postings regarding existing and proposed towers.

2.13.2 BCTVTD shall be responsible for coordination and compliance in accordance with federal, state, and local environmental agencies, e.g., Environmental Protection Agency (EPA), State Historical Preservation Office (SHPO), and Tribal Historic Preservation Office (THPO).

2.13.3 The contractor shall coordinate with the BCTVTD and its representative to ensure required documentation and determination has been obtained from the FAA and/or FCC and USFS.

2.13.4 If determination is pending, the contractor shall be notified and provided with the determination via addendum when received.

2.13.5 Where required, the contractor shall be responsible for submitting applicable documentation and required notification regarding completion of construction to the FAA.

2.14 Materials and Workmanship

2.14.1 Proposed equipment shall meet or exceed industry standards for quality and reliability. Materials, parts, assemblies, etc., shall be new and free of corrosion, blemishes, or other cosmetic defects unless otherwise specifically indicated in this RFSB. Manufacturing and construction shall be consistent with a standard of care consistent with tower and antenna construction conforming to current best practices. The proposed material and equipment shall be manufactured in the United States to the greatest extent possible.

2.14.2 Products and their components utilized in conjunction with this project shall be specifically designed to meet or exceed the reliability and continued support requirements of emergency management communications systems. Equipment and materials provided under this RFSB shall be standard products of a manufacturer regularly engaged in the production of the equipment and products specified. Materials and equipment provided under this RFSB shall meet or exceed the applicable requirements of federal, state, county, and municipal codes, laws, and regulations relevant to project work of this type, and specifically to emergency management communications systems.

2.14.3 The BCTVTD and its representative shall investigate, as it deems necessary, the ability of contractors to furnish the required equipment and services. Contractors shall furnish the BCTVTD and its representative with information and data outlining their qualifications as requested within this document, or as may become required later by the BCTVTD and its representative.

2.14.4 The contractor shall comply with industry best practices for tower installation, grounding, and bonding, as outlined in the following standards:

2.14.4.1 Motorola R56©, Standards and Guidelines for Communications Sites (latest revision), or Harris 4618/1 (latest revision).

2.14.4.2 All other contractor/industry standards to which a contractor complies shall be submitted with the bid to allow the BCTVTD and its representative to review and approve prior to contract award.

2.14.5 In the bid, contractors shall confirm that the manufacturer’s tower design they are bidding is designed per the latest ANSI/EIA-222 Revision G Class III standard in accordance with the height, style, and proposed loading specifications contained herein, and with consideration of the soil conditions.

 

2.15 Ordering Materials

2.15.1 Immediately following award of contract for this work, the contractor shall determine sources of supply for materials and length of time required for their delivery, including materials of subcontractors, and orders shall be placed for such materials promptly.

2.15.2 If, for any reason, any item specified will not be available when needed, and the contractor can show that s/he has made a reasonable, persistent effort to obtain the item in question, the engineer and the BCTVTD and its representative shall be notified in writing, within 10 days after contract is signed, and s/he will either determine a source of supply or arrange with owner’s representatives or the owner for appropriate substitution within terms of the contract. Otherwise, the contractor will not be excused for delays in securing material specified, and shall be held accountable if completion is hereby delayed.

2.16 Progress Photographs

2.16.1 Contractor shall take detailed photographs capturing each stage of tower erection. Photographs shall include each tower segment installed during the tower-erection process.

2.16.2 Contractor shall take detailed photographs showing progress of the grounding system installation, to include but not be limited to the sub-terrain and tower grounding systems. Photographs shall include the completed sub-terrain grounding system before backfill.

2.16.3 Contractor shall take detailed photographs showing progress of the lookout tower removal and relocation.

 

2.16.3 Photographs shall be provided in a Joint Photographic Experts Group (JPEG) format, be numbered in sequence, and include the date the photograph was taken.

2.17 Tower Climbing and Installation Safety Practices

2.17.1 The contractor must submit evidence of extensive training of its current employees in any recognized grounding training courses. The training must be specifically and uniquely geared towards two-way radio and/or microwave tower sites, and similar communications facilities. At least one of these trained employees must monitor and oversee the grounding work.

2.17.2 Because the antenna system upgrade requires working at heights, the BCTVTD and its representative is very concerned that all work be done in a safe manner. The successful contractor must:

2.17.2.1 Submit as part of the RFSB response the contractor’s written Environmental, Safety and Health Program, to which the contractor agrees it will adhere.

2.17.2.2 When any work on an antenna support structure is being performed above ground level, there must be at least two certified competent tower climbers on the site at all times.

2.17.2.3 All tower climbers and their supervisors must have completed an OSHA-approved Tower Climbing Safety and Rescue course, such as those offered by ComTrain or Tractel, within the last five years. At least one person within the contractor’s company must have completed the course within the last year, so as to bring others in the company up to date regarding any new changes in safety regulations, requirements, and procedures. The contractor must submit certification cards for its personnel with its response. A copy shall be maintained at all times onsite by the contractor.

2.17.2.4 An industry-standard rescue bag must be ready at the tower site whenever a climber is working on a tower. The bag must include at least one 400-foot, properly rated rescue rope with appropriate safe pulley system, and all necessary items to allow the safe lowering of an injured worker. The contractor must supply evidence that it owns at least one of these kits.

2.17.2.5 All climbers must wear a full-body safety harness—with the appropriate approved shock-absorbing safety lanyard attached to a single D ring at the top of the climber’s back—at all times when on a tower. Each climber must be issued, equipped, and use fall protection equipment that must ensure a 100-percent tie-off while climbing. All fall-protection and safety equipment must meet ANSI and OSHA standards, and may be inspected by the BCTVTD and its representative at any time during the project.

2.17.2.6 A daily pre-climb safety meeting is required before each climbing of an antenna support structure. A log of such meetings is required and may be inspected by the BCTVTD and its representative at any time during the project.

2.17.2.7 The BCTVTD and its representative may perform unannounced safety inspections at any time during the project, but this in no way infers that the BCTVTD and its representative has accepted any liability for any safety procedure, equipment condition, safety condition, or work action taken by the contractor, regardless of whether the BCTVTD and its representative was aware of the procedure, condition, or work action.

2.17.2.8 The BCTVTD and its representative has the right, as solely determined by the BCTVTD and its representative, to: inform the contractor of any actions, procedures, conditions, or equipment that it deems to be unsafe or potentially hazardous; and to halt work on the site until such time that the BCTVTD and its representative agrees that the action, procedure, condition, or equipment has been returned to a safe condition. No additional charges will be incurred by the BCTVTD and its representative for the above work stoppage.

2.17.2.9 All standard, best safety practices must be followed at all times when working at the tower site. The contractor shall be solely and completely responsible for the safety and supervision of its employees and any other persons engaged by the contractor for this project.

2.17.2.10 Contractor also must submit a copy of its written Drug and Alcohol Policy with its response, including information on what drug and alcohol testing policies are currently used by the contractor.

2.17.3 Contractors and subcontractors or other persons performing work on the tower shall follow ANSI and OSHA standards and regulations for tower climbing—as well as ANSI/American Society of Safety Engineers (ASSE) Z490.1-2009, Criteria for Accepted Practices in Safety, Health, and Environmental Training (latest revision).

2.17.4 When performing any work on an antenna support structure, or near any radio frequency (RF) emitters, such as antennas and microwave dishes, the contractor must comply with the FCC’s Office of Engineering and Technology (OET) Bulletin 65, Edition 97-01 (including Supplement A), Evaluating Compliance with FCC Guidelines for Human Exposure to Radio Frequency Electromagnetic Fields. The contractor must show proof that its personnel have received training in RF exposure, such as a description of a course taken, or other details on the training received, along with the names and dates of those personnel who will be working on this upgrade and as such may be exposed to RF electromagnetic fields. In addition the bid must supply the model number and serial numbers of at least two personal RF safety monitors. The contractor shall be solely and completely responsible for the RF exposure compliance and safety and supervision of its employees, and any other persons engaged by the contractor for this upgrade.

3 Instructions to Contractors

3.1 Qualifications of Contractors

3.1.1 Each firm submitting a bid must be an Idaho Public Works Contractor.

3.2 Bid Guarantee

3.2.1 Bid Security (Bond) Each bid shall be accompanied by a cash deposit, a cashier's check, or a certified check drawn on a bank or trust company insured by the Federal Deposit Insurance Corporation (FDIC) in an amount not less than five percent of the bid, or in lieu thereof, a bidder may offer a Bid Bond of five percent of the maximum amount of the bid, executed by a surety company licensed under the laws of Idaho to execute such bonds, conditioned that the surety will, upon demand, forthwith make payment to the obligees upon said bond, if the bidder fails to execute the contract in accordance with the Bid Bond. Said deposit shall be retained by the Owner as liquidated damages if the successful bidder fails to execute the contract within ten days after the award, or to give satisfactory surety as required by law. A Warranty Bond and Payment Bond will be required for 100 percent of the contract price. The Warranty Bond shall be in full force and effect for one (1) year after the date of final acceptance of the project by BCTVTD.

3.2.1.1 Payment will be made on the following basis: the first 95 percent will be paid in equal installments as each milestone listed below is completed; the final five percent payment then will be made upon completion and acceptance of the work as determined by BCTVTD’s consultant:

            a) Remove and placement of lookout tower

b) Completion of pre-pour foundation forming, including installation of anchor bolts and rebar

c) Completion and finishing of concrete pour

d) Completion of tower grounding system

e) Delivery of all tower materials and accessories items

f) Erection and installation of tower, waveguide bridge and any listed accessories

g) Site restoration

h) Final approval will be granted once tower is in full operation, all projects manuals have been delivered to the BCTVTD and the BCTVTD and its representative has completed final approval under the Permit to Construct and all warranty documentation has been delivered to the BCTVTD.

3.3 Presentation of Bids

3.3.1 Bids must be made on the standard bid forms provided, in the manner designated and required by the specifications.

3.3.2 Bids must be:

3.3.2.1 Enclosed in a sealed package(s) bearing the name and address of the contractor.

3.3.2.2 “Sealed Bid for BCTVTD Radio Communications Tower. DO NOT OPEN PRIOR TO 5:00 p.m. on Thursday, September 15, 2016” should be clearly marked on the outside of each package.

3.3.3 Submission of the bid to the BCTVTD and its representative shall be deemed consent for the bids to be publicly identified. The information contained therein shall be deemed a matter of public record, unless such information is designated by the party submitting the bid as trade secrets or other information allowed to be kept confidential, pursuant to the appropriate statutes of the state of Idaho.

3.3.3.1 In order to designate information as confidential, the party submitting the bid must highlight the information and inform the BCTVTD and its representative of its desire to keep that information confidential in a letter transmitting the bid.

3.3.3.2 The BCTVTD and its representative, pursuant to Idaho laws and upon consultation with legal counsel, shall determine whether any information designated as confidential by the contractor is legally allowed to be kept confidential. Notice of such determination shall be made to the contractor prior to the release of the information in order to afford the contractor an opportunity to appeal the decision.

3.4 Evaluation

3.4.1 Evaluation of the bids shall be made by the BCTVTD and its representative project team and its designees within 30 days from the submission date.

3.5 Award of Contract

3.5.1 It is anticipated that BCTVTD will award the contract within 30 days after the receipt of the bids.

3.5.2 Contractors bids may not be withdrawn for a period of 90 days after the date and time set for the bid opening.

3.6 Contract Provisions

3.6.1 The successful contractor shall not assign, transfer, convey, sublet, or otherwise dispose of the contract, or any part thereof, without the written consent of the BCTVTD and its representative.

3.6.2 Insurance

3.6.2.1 Notwithstanding the terms, conditions, or provisions in any other writing between the parties, the successful contractor hereby agrees to effectuate the naming of the BCTVTD and its representative, its officers, and its employees as unrestricted additional insured parties on the contractor’s insurance policy, with the exception of Workers’ Compensation.

3.6.2.2 All policies of insurance naming the BCTVTD and its representative, its officers, and its employees as additional insured parties shall:

a) Be an insurance policy from an A.M. Best-rated A-Minus, Idaho state-licensed insurer.

b) Contain a 30-day notice of cancellation.

c) State that the organization’s coverage shall be primary and noncontributory coverage for the BCTVTD and its representative, its officers, and its employees.

d) Contain, by endorsement or otherwise, a waiver of subrogation against the BCTVTD and its representative, its officers, and its employees.

3.6.2.3 The successful contractor agrees to indemnify the BCTVTD and its representative for any applicable deductibles.

3.6.2.4 Required limits of insurance must meet Idaho Statutory Requirements or greater:

Coverage Limits of Liability

Workers Compensation  $ 500,000

Employer’s Liability $ 1,000,000

General Liability $ 2,000,000 each occurrence

Automobile Liability $ 2,000,000 each occurrence

Excess Umbrella Liability Insurance $ 2,000,000

3.6.2.5 The successful contractor and all of its subcontractors shall maintain the required insurance coverage for itself and all additional insured parties for the duration of the project, and maintain completed operations coverage for itself and each additional insured party for at least two years after completion of the work. Proof of this coverage shall be furnished prior to final payment.

3.6.2.6 The successful contractor acknowledges that failure to obtain such insurance on behalf of the BCTVTD and its representative, its officers, and its employees constitutes a material breach of contract and subjects it to liability for damages, indemnification, and all other legal remedies available to the BCTVTD and its representative. The successful contractor is to provide the BCTVTD and its representative with a Certificate of Insurance, evidencing that the above requirements have been met, upon request and not later than prior to the commencement of work or use of the facilities. The failure of the BCTVTD and its representative to object to the contents of the Certificate or the absence of same shall not be deemed a waiver of any and all rights held by the BCTVTD and its representatives.

3.6.2.7 In addition to the foregoing, the BCTVTD and its representative may at any time request a copy of policies of insurance providing the coverage required herein, and the successful contractor shall, within ten days, furnish copies of said policies.

3.6.2.8 The successful contractor and its subcontractors waive all rights against the BCTVTD and its representative, its agents, its officers, and its employees for recovery of damages to the extent that these damages are covered by Commercial General Liability, Automobile Liability, Workers Compensation, or Employers Liability insurance, as described above.

3.6.3 Indemnification Clause

3.6.3.1 The successful contractor shall indemnify and hold harmless the BCTVTD, its representative, its officers, its directors, its agents, and its employees from and against any and all claims, demands, or causes of action for injury or death to person or damage to property (including all costs and reasonable attorney’s fees incurred in defending any claim, demand, or cause of action), arising out of or resulting from any negligent or wrongful acts, errors, omissions, negligence, incompetence, malfeasance, or misfeasance by the contractor, its employees, or its agents, including subcontractors, in the performance of its obligations under the Agreement to furnish the services and materials provided for in the bid and any contractor agreement in furtherance thereof.

3.6.4 Contract Documents

a) These specifications shall be attached to and part of any contract documents resulting from the award of this contract.

3.7 Non-Discrimination Clause

3.7.1 Contractors shall comply with all non-discrimination standards established by the state of Idaho and, by submitting a bid, agree to comply with any and all such standards during the full term of any contract issued pursuant to this bid.

3.8 Anti-Collusion Affidavit

3.8.1 All bids shall be accompanied by an Anti-Collusion Affidavit, attached as Attachment E.

3.9 Exceptions to Specifications

3.9.1 Items in this specification that materially contribute to equipment reliability will not be compromised.

3.9.2 Where deviations from the specifications are necessary, contractors shall put in writing the said deviations stating why, in its opinion, the plan and equipment proposed will either exceed or render equivalent performance.

3.9.2.1 Failure to so detail all such deviations shall provide grounds for rejection of the entire bid as unworthy of further consideration.

3.9.2.2 Such deviation shall be referenced to the proper item and page in the bid specifications.

3.10 Acceptance of Plans and Specifications

3.10.1 Contractors will be held to have accepted the terms and conditions as expressed in the specifications that are a part hereof.

3.10.2 Notwithstanding the details presented in these specifications, it is the responsibility of the contractor to verify the correctness of the material lists and suitability of devices to meet the specifications.

3.11 Bid Package

3.11.1 In order to demonstrate total system knowledge and an understanding of requirements, contractors shall submit a bid package. This package shall include a paragraph-by-paragraph response for all sections within this RFSB. The responses can only be:

3.11.1.1 Understood and will comply

a) The contractor meets all specifications and requirements.

3.11.1.2 Comply with Clarification

a) The contractor wishes to provide information, for clarification purposes, regarding a specification/requirement that does not materially affect the operation of the system. A written statement of the clarification must follow.

 

3.11.1.3 Exception

a) The contractor cannot meet the specification/requirement.

3.11.2 The successful contractor, without claim for additional payment, shall provide any equipment required by the performance specifications, even that which is not specifically mentioned herein.

3.12 Prevailing Laws for Public Works

3.12.1 All applicable federal, state and local laws pertaining to this contract are herewith made part of this specification.

3.12.2 Applicable OSHA standards are to be followed.

3.12.3 The responsibility for direction and control of the work and materials belongs with the successful contractor’s project manager, but the decision on any interpretation of this document shall be retained by the BCTVTD and its representative and shall be final and binding.

3.13 Disputes

3.13.1 Except as otherwise provided in any ensuing contract, any dispute concerning a question of fact arising under the provisions of the contract, which if not disposed of by agreement, shall be decided by the BCTVTD’s authorized representative.

3.13.2 The BCTVTD’s authorized representative will translate his decision in writing and either mail or furnish a copy thereof to the successful contractor.

3.13.3 Either party shall have the right of appeal from any decision and award as provided by law.

3.13.4 All legal disputes shall be adjudicated before a court of competent jurisdiction.

3.13.5 Pending final decision of a dispute, the successful contractor shall proceed   diligently with the performance of the contract in accordance with the directions of the BCTVTD’s authorized representative.

3.14 Submission of Bid Constituting Agreement

3.14.1 Submission of a bid constitutes agreement to all terms and conditions set forth herein. By submitting a signed bid, the contractor:

3.14.1.1 Warrants that the contents of its bid are accurate and binding upon the contractor.

3.14.1.2 Represents that its staff is knowledgeable about the services to be provided as identified in this RFSB.

3.14.1.3 Warrants that it will use reasonable and appropriate efforts to provide such services in a professional and timely manner if awarded a contract.

3.14.2 In addition, the contractor further warrants that it has become sufficiently acquainted with the conditions, facts and circumstances relating to providing the requested services.

3.14.3 Failure or omission of the contractor to adequately acquaint itself with existing conditions, facts, and circumstances shall not in any way relieve the firm of any obligations with respect to this RFSB.

3.14.4 Respondents shall provide line-item pricing for work to be conducted at the site and shall include labor, material, equipment, travel, and lodging and transportation costs for meetings, surveys, systems installation and commissioning necessary to meet the requirements of this RFSB.

3.14.5 The following information shall be presented as part of the RFSB responses to the BCTVTD

n Preliminary tower design drawings

n Preliminary foundation design drawings

n Preliminary tower profile drawings

4 Special Conditions

4.1 The following conditions shall apply to the whole of these specifications:

4.1.1 The BCTVTD is not liable for any cost incurred by contractors in preparing this bid or for any other costs contractors may incur prior to issuance of a contract.

4.1.2 These specifications may only be modified in writing by the BCTVTD. No verbal modifications of these specifications will be recognized.

4.1.3 Bids must be signed by an official of the firm authorized to bind the contractor to the provisions of these specifications.

4.1.4 The contract must be completed, signed, and delivered to Deborah Youngwirth CPA at 7193 Main Street, Bonners Ferry ID 83805 within five (5) business days after issuance of the Notice to Proceed.

4.1.5 The successful contractor must sign a contract with the BCTVTD.

4.1.6 Time for Completion and Liquidated Damage.

4.1.6.1 Said work shall be pursued regularly, diligently, and uninterruptedly at such a rate of progress as will ensure full completion thereof by the date specified in the terms and conditions of the negotiated contract. It will be expressly understood and agreed by and between the BCTVTD and the successful contractor that the time for completion of the work described in the negotiated contract is reasonable, taking into consideration the average climatic range and usual industrial conditions prevailing in this area.

4.1.6.2 If the successful contractor shall neglect, fail, or refuse to complete the work, ready for acceptance, by the date specified in the negotiated contract, or by any proper extension thereof granted by the BCTVTD, then the successful contractor does hereby agree as a part of the consideration for the award of the contract to pay to the Boundary County TV Translator District, not as a penalty but as liquidated damages for breach of contract, the sum of $300.00 for each and every calendar day that the successful contractor shall be in default of the time stipulated in the negotiated contract for completing the work.

4.1.6.3 The said amount is fixed and agreed upon by and between the BCTVTD and the successful contractor because of the impracticality and extreme difficulty of fixing and ascertaining the actual damages the Boundary County TV Translator district would sustain in such an event. Therefore, the BCTVTD shall deduct said amount from payments due to the contractor.

4.1.7 It is understood and shall be mutually agreed by and between the successful contractor and the BCTVTD that TIME IS OF THE ESSENCE for completion as will be specified in the negotiated contract and is an ESSENTIAL CONDITION.

4.1.8 It shall be further agreed that TIME IS OF THE ESSENCE for each and every portion of a negotiated contract and of the specifications, wherein a definite and certain length of time is fixed for the performance of any act whatsoever; and where under the negotiated contract, an additional time is allowed for the completion of any work, the new time limit fixed by such extension shall be of the essence of the negotiated contract; provided that the contractor shall not be charged with liquidated damages or any excess cost when the BCTVTD determines that the contractor is without fault and the contractor's reasons for the time extension are acceptable to the BCTVTD; provided further that the contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due:

4.1.8.1 To any preference, priority, or allocation order duly issued by the BCTVTD.

4.1.8.2 To an unforeseeable cause beyond the control and without the fault or negligence of the contractor, including but not restricted to acts of God or a public enemy, acts of another contractor in the performance of contract with the BCTVTD, fires, floods, epidemics, quarantine restrictions, strikes, and freight embargoes.

5 Technical Specifications: Communications Tower

5.1 General

5.1.1 This specification is for one complete steel-lattice, 100-foot, self-supporting communications tower and related equipment; the removal of the existing lookout tower and relocation of the “cabin” portion about 1/2 mile down the road.

 

5.1.2 The successful tower contractor shall be responsible for: obtaining manufacturers’ foundation and tower design drawings stamped by a professional engineer registered in the state of Idaho; performing soil resistance testing; providing tower grounding system design; and supplying, delivering, and installing the tower, antenna brackets and accessory items.

5.1.3 The tower contractor shall be responsible for installing the tower ground ring earthing system, and for coordinating and connecting the tower and associated ground systems to the existing facilities ground.

5.1.4 Project Location: The new tower shall be built at the Boundary County TV Translator District Black Mountain Site where the USFS lookout tower is currently located.

Site Latitude Longitude Elevation

48 degrees 36 feet 37 inches North 116 degrees 15 feet 27.90 inches West with an elevation of 6,100.7

5.2 Site Development Preparations

5.2.1 Site

5.2.1.1 The contractor shall keep the project site neat and free from the accumulation of waste material and debris.

5.2.1.2 Onsite burning shall not be allowed anywhere on the property.

5.2.1.3 The contractor shall conduct a site walk with the BCTVTD or its representative to identify any areas requiring special attention prior to beginning work.

5.2.2 Water and Drainage

5.2.2.1 The contractor shall grade the soil around the tower area to assure proper drainage and prevent water accumulation. Water drainage shall not be toward the building or adjacent properties.

5.2.3 Site Preparations

5.2.3.1 The contractor shall provide a final design of the site development work for review and comment by the Boundary County TV Translator district project team prior to commencing final system design.

5.2.3.2 The contractor shall implement erosion-control measures during performance of work for the duration of the project.

5.2.3.3 The contractor and its subcontractor(s) shall comply with the local AHJ for erosion and sedimentation (E&S) control.

5.2.3.4 The contractor shall carefully examine and study existing conditions, difficulties, and utilities affecting execution of work. Later claims for additional compensation due to additional labor, equipment, or materials required due to difficulties encountered shall not be considered.

5.2.3.5 The contractor shall protect and maintain benchmark, monument, property corner, and other reference points, reestablishing them through a registered professional surveyor if disturbed or destroyed, at no cost to the Boundary County TV Translator District.

5.2.3.6 The contractor shall install standard temporary orange 48-inch-high polyethylene safety fencing during the course of the entire project to restrict access and prevent unauthorized entry to the tower site. The temporary safety fencing shall be removed upon completion of a permanent fence around the tower site.

5.2.3.7 The contractor shall conduct operations with minimum interference to public or private accesses and facilities; maintain ingress and egress at all times; and clean or sweep any roadways daily, or as required by the governing authority. At such times as deemed necessary by the Boundary County TV Translator district and/or the USFS, dust control shall be provided with water-sprinkling systems or equipment provided by the contractor or its subcontractor(s).

5.2.4 Utilities

5.2.4.1 The contractor shall protect from damage to existing utilities that are to remain, and reestablish them if disturbed or destroyed, at no cost to the Boundary County TV Translator District.

5.2.4.2 The contractor shall be responsible for the coordination of locating and marking existing underground public and private utilities prior to the start of excavation.

5.2.4.3 The contractor shall not interrupt utilities serving the facilities, unless permitted and approved by the Boundary County TV Translator District, and then only after arranging to provide temporary utility services according to indicated requirements.

5.2.4.4 Prior to any excavations or trenching, the contractor shall give at least a three business days’ notice in order to identify underground utility locations. The contractor shall refer to location services. Care shall be used not to damage any existing grounding system. If any damage is caused to an existing ground, it shall be repaired with exothermic welds at all damaged connections, at no cost to the Boundary County TV Translator District.

5.2.5 Site Finishing

5.2.5.1 The disturbed area around the tower required for tower construction shall be graded level, tamped with native soil or USFS certified weed free soil, and large stones removed.

a) Backfilled soil shall be graded level and tamped.

b) Care shall be given not to damage any underground cabling, grounding, or other infrastructure.

c) Large rocks and other debris shall be removed.

d) A smooth graded surface to match the existing grade is required.

5.2.5.2 Pre-existing concrete, asphalt, and grassy areas that have been excavated shall be returned to their original condition.

5.2.6 Disposal

5.2.6.1 The successful contractor shall remove surplus soil material, unsuitable topsoil, obstructions, demolished materials, and waste materials—including trash and debris—and legally dispose of them.

a) The successful contractor shall separate recyclable materials produced during site clearing from non-recyclable materials.

b) The successful contractor shall store or stockpile project materials without intermixing them with materials designated for disposal.

c) The successful contractor shall transport recyclable materials to a recycling facilities.

5.2.7 Site Restoration

5.2.7.1 The successful contractor shall restore surface features, including native vegetation, at areas disturbed by work of this section. The successful contractor shall reestablish original grades, unless otherwise indicated. If sod has been removed, the successful contractor shall replace it as soon as possible after backfilling is completed. The successful contractor shall restore areas disturbed by trenching, storing of dirt, and other activities to their original condition. This shall include application of USFS certified weed free topsoil, fertilizer, lime, seed, sod, sprig, mulch, and rock as required.

5.3 Communications Tower

5.3.1 General

5.3.1.1 A self-supporting structure shall be designed and installed to be in accordance with the current ANSI/EIA/TIA 222 Revision G Class III standard, at a minimum, while meeting BCTVTD’s specifications as detailed in this document. In all cases where there are conflicting requirements, those listed in this section shall take precedence in reference to the installation and construction of communications towers.

5.3.1.2 Expected life of the tower structure shall be a minimum of 20 years.

5.3.2 Tower Height

5.3.2.1 Tower requirements shall be as follows: One 100-foot, self-supporting,

solid or tubular steel-lattice tower.

5.3.3 Construction

5.3.3.1 The safety factor shall meet current ANSI/EIA/TIA-222 Revision G standards Class III.

5.3.3.2 The towers shall be constructed of high-strength steel. All components and hardware shall be hot-dip galvanized with zinc coating, in accordance with EIA standards after fabrication. A zinc coating shall be permanently fused to the steel, both inside and out, so that all surfaces are protected and painting is not required for rust protection.

5.3.3.3 Prior to galvanizing, each piece of steel and every weld shall be deburred and smooth-finished.

5.3.3.4 Sections shall be attached to each other by the use of flange plates.

5.3.3.5 Welding shall be done in the factory prior to the galvanizing process.

5.3.3.6 Field welding is not acceptable.

5.3.3.7 A flange for ground wire exothermic welds shall be provided at the base of each tower leg.

5.3.3.8 The contractor shall be responsible for required signage at the site.

5.3.3.9 BLASTING SHALL NOT BE PERMITTED UNDER ANY CIRCUMSTANCES.

5.4 Foundations and Concrete

5.4.1 Tower Foundation and Foundation Design

5.4.1.1 The contractor shall install a concrete foundation for the tower structure per manufacturer’s specification.

5.4.1.2 A geotechnical report for the site will be obtained by the contractor by a professional geologist licensed and registered in the state of Idaho whom has knowledge of the local area.

5.4.1.3 The tower manufacturer shall provide the tower foundation and structural design based on the geotechnical report from the soil survey. The foundation and tower design drawings shall be stamped by a professional engineer registered in the state of Idaho.

5.4.1.4 The foundation for a tower structure shall be in accordance with design and manufacturer's specifications.

5.4.1.5 Complete structural calculations shall include sufficient information to allow an independent engineer to thoroughly review the design of the proposed tower foundation.

5.4.2 Foundation Construction

5.4.2.1 If the contractor, in the process of digging the foundation, finds a condition that makes use of the proposed foundation impossible, the contractor shall do the following:

a) Notify the owner and owner’s representative

b) Provide drawings and specifications for a revised foundation as designed by the contractor’s certified professional engineer and provide a written quotation of the cost for the revised foundation

5.4.2.2 Upon receipt of the notice, drawings, specifications and price quote, BCTVTD may do any or all of the following:

a) Determine through its professional engineering sources if the price quoted is reasonable.

b) Issue a change order reflecting the increased cost to the Boundary County TV Translator District and, once approved, authorize the contractor to proceed with the work.

5.4.2.3 If the quote is deemed unreasonable by the Boundary County TV Translator District, the contractor shall reconsider the price quoted in light of the evaluation, and seek and receive competitive bids for the revised foundation using the drawings and specifications provided by the contractor’s professional engineer. BCTVTD has the right to negotiate any change orders with the contractor.

5.4.2.4 Any reasonable amount of time lost due to redesign and acquisition of the revised tower foundation shall be not charged against the time allocated for completion.

5.4.2.5 Concrete forms of wood, metal centering, cores, molds, and so forth, of sufficient strength to resist physical forces of the concrete, shall be used as required for the proper execution of plain and reinforced concrete work. Sufficient quantities shall be used to properly execute and expedite work without endangering the safety or strength of any part of the construction.

5.4.2.6 Steel reinforcement shall be furnished and installed in accordance with the approved foundation drawing.

5.4.2.7 Concrete used in the foundation shall meet or exceed the tower manufacturer’s foundation design requirements.

5.4.3 Concrete Tests

5.4.3.1 Compressive strength test results shall be made available to the Boundary County TV Translator District and engineer for review prior to the first concrete pour. Unless otherwise stated or specified by the tower designer, the target for compressive strength shall be a minimum of 4,000 pounds per square inch (PSI) at 28 days.

5.4.3.2 Prior to erecting steel on the foundation, the contractor shall provide the Boundary County TV Translator District and engineer with a sample of each truck load of concrete that has been tested for compliance with the foundation specifications set forth by the tower engineer. Written reports certifying the strength of the concrete shall accompany each test cylinder.

5.4.3.3 If any concrete used in the foundation does not meet specifications, the contractor shall remove the foundation and re-pour using compliant materials, at no expense to the Boundary County TV Translator District.

5.4.3.4 Testing of composite samples of fresh concrete obtained according to ASTM C172, Standard Practice for Sampling Freshly Mixed Concrete.

5.4.3.5 Slump: ASTM C143/C143M; one test at point of placement for each composite sample, but not less than one test for each day’s pour of each concrete mixture. Perform additional tests when concrete consistency appears to change.

5.4.3.6 Air Content: ASTM C231; pressure method, for normal-weight concrete; one test for each composite sample, but not less than one test for each day’s pour of each concrete mixture.

5.4.3.7 Concrete Temperature: ASTM C1064/C1064M; one test hourly when air temperature is 40 degrees (°) Fahrenheit (F) and below, and when 80° F and above, and one test for each composite sample.

5.4.3.8 Unit Weight: ASTM C567; fresh unit weight of structural lightweight concrete; one test for each composite sample, but not less than one test for each day’s pour of each concrete mixture.

5.4.3.9 Compression Test Specimens: ASTM C31/C31M.

a) Cast and laboratory cure; two sets of two standard cylinder specimens for each composite sample.

b) Cast and field cure; two sets of two standard cylinder specimens for each composite sample.

 

5.4.3.10 Compressive-strength Tests: ASTM C39/C39M; test one set of two laboratory-cured specimens at seven days, and one set of two specimens at 28 days.

a) Test one set of two field-cured specimens at seven days and one set of two specimens at 28 days.

b) A compressive-strength test shall be the average compressive strength from a set of two specimens obtained from the same composite sample and tested at age indicated.

5.4.4 Tower Design and Loading

5.4.4.1 The tower structure and foundation shall be designed and manufactured in accordance with the following specifications and ANSI/EIA/TIA-222 Revision G, and shall be designed as a Class III Structure.

a) Maximum loading conditions per Boundary County TV Translator District for wind and ice, and earthquake/seismic loads.

b) The tower designer shall determine the appropriate exposure category in accordance with the TIA-222-G standard.

c) The tower designer shall determine the site topography category in accordance with the TIA-222-G standard.

d) The tower designer shall not allow for any shielding or bundling of antenna transmission lines, antenna mounts, or antenna-mounting frames as part of this tower design.

e) Serviceability requirements, (twist, sway and horizontal displacement) limitation for the tower shall maintain a minimum of three decibels (dB) microwave stability in accordance with ANSI/EIA/TIA-222-G, Annex D.

5.4.4.2 The tower and foundation shall be designed to support listed attachments, antennas, lines and supporting hardware as identified by BCTVTD in Attachment A, Tower Drawing/Antenna and Line Schedule.

5.4.4.3 In addition to Motorola R56© requirements, an air terminal shall be installed at the very top of the tower to extend at least 15 feet above the top of the tower or lighting fixture.

5.4.4.4 The contractor shall be responsible for conducting a ground conductivity test for the design and engineering of the grounding system and tower. Final test reports shall be provided to the BCTVTD.

 

 

5.4.5 Design Calculations and Drawings

5.4.5.1 The contractor shall provide drawings for the structure and foundation for review and approval by the AHJ and the Boundary County TV Translator District prior to manufacture.

5.4.5.2 A professional engineer licensed in the state of Idaho shall certify that the tower and foundation meet or exceed requirements.

5.4.5.3 The contractor shall submit structural calculations for the tower and foundation, and tower erection drawings for the selected bid. Complete structural calculations shall include sufficient information to allow an independent engineer to thoroughly review the design.

5.4.5.4 Drawings must include: tower name; tower height; manufacturer’s name; manufacturer’s model number; elevation and plan views indicating tower orientation, tower height, and antenna azimuths; section assembly with tower members; part numbers; and tower accessories and appurtenances.

5.4.5.5 Drawings, certifications, and design calculations shall be prepared and sealed by a professional engineer licensed in the state of Idaho.

5.4.6 Climbing Access

5.4.6.1 A separate climbing ladder, beginning at the tower foundation, shall be included as an integral part of the tower to permit access by authorized personnel.

5.4.6.2 This ladder shall be designed and installed so that it rises in a straight line from base to top. Ladders having both angled and vertical combinations shall not be acceptable.

5.4.6.3 The ladder shall be equipped with an OSHA-approved, anti-fall safety device.

a) This device shall not interfere with the climber’s ease of reach by hand or foot from one rung of the ladder to the next, either going up or coming down.

5.4.7 Marking and Lighting

5.4.7.1 The contractor shall be responsible for all required marking and lighting as required by the applicable determination, as issued by the FAA for this project, and fully compliant with FAA AC 70/7460-1K (or latest revision).

 

 

 

5.4.8 Labeling and Identification

5.4.8.1 The following shall be clearly labeled at or near the base of the tower:

a) Site name

b) Make, model, and serial number

c) Installation date

d) Tower height in feet

e) Latitude and longitude in degrees/minutes/seconds

f) Manufacturer and contact information

g) FAA Antenna Structure Registration (ASR) and FCC identification

numbers (if required)

h) Tower Signage Warning signs shall be mounted on the side of the tower. The signs shall display the warning "RF/Microwave Energy Controlled Area”, shall comply with ANSI C95.2- 1982 Ref. 3, Z35.1-1972, and Z53.1-1979 and shall warn of high RF fields. The signs shall be impervious to weathering, and shall be mounted to avoid ease of removal by vandals.

5.4.8.2 Labeling shall be weatherproof and with an expected lifetime to match the expected life of the tower. An engraved or stamped stainless steel plate shall be provided.

5.4.8.3 Labeling shall be attached to a leg or cross brace in an unobstructed location.

5.5 Grounding

5.5.1 Structure, equipment, and components shall be properly grounded and installed with surge protection in accordance with best industry practices and applicable EIA standards.

5.5.2 The successful contractor shall provide ground resistance of -5 ohms or less.

5.5.2.1 The contractor shall propose a remediation design and a bid that provides the best possible value for the Boundary County TV Translator District to review if soil conditions at the site are such that the contractor cannot reasonably install the ground system to meet this requirement.

5.5.3 The grounding system shall meet applicable standards; items include, but are not limited to, the following:

5.5.3.1 Sub-terrain ground wires

5.5.3.2 Tower

5.5.3.3 Ice bridge

5.5.3.4 Lighting and controls (as applicable)

5.5.3.5 Tower ground bar

5.5.4 There shall be only one grounding system at the site. Utility grounds, underground piping, structural steel, concrete reinforcing material, lightning protection, and other grounding components shall be bonded together to form one system. This system is referred to as a single-point ground system.

5.5.5 All ground conductors shall be kept as short as possible.

5.5.6 The contractor shall tie a new tower ground ring into the existing facility ground ring.

6 Transmission Line Support

6.1 Waveguide Cable Ladder:

6.1.1 A vertical transmission line support system shall be provided to securely attach the antenna transmission lines.

6.1.2 Contractor shall supply a single or dual cable ladder to sufficiently support the cables.

6.1.3 Holes shall be provided in the tower support members, tower hanger adapter plates, or separate ladder structures to allow installation of snap-in cable hangers and bolt-in cable hangers at maximum three-foot intervals. The mounting holes shall be precision-punched or drilled and sufficiently separated to accommodate the snap-in or bolt-in hangers.

6.1.4 This transmission line support system shall run to the top of the tower.

6.2 Waveguide Bridge and Hangers / Ice Bridge

6.2.1 The contractor shall provide the materials, installation, and grounding of the ice bridge structure.

6.2.2 The contractor shall install an ice bridge and cable ladder support system used between the tower and the building entry port.

6.2.3 A horizontal transmission line ice bridge, approximately eight feet above ground, extending from the tower cable ladder to the equipment building entry port, shall be installed.

6.2.4 The ice bridge shall be installed at a height of two feet higher than the top of the entry port.

6.2.5 The ice bridge shall be installed such that it is self-supporting with its own foundations, and not attached to either the tower or equipment building.

6.2.6 The ice bridge shall be built in accordance with industry standards using hot dipped galvanized construction.

6.2.7 The waveguide bridge shall be of grated construction a minimum of 24 inches in width. A trapeze system shall be installed, allowing for three levels of cable attachment beneath the bridge with an open style bottom.

7 Final Inspection and Documentation

7.1.1 Upon completion of construction, receipt of documentation detailing final inspection and testing, and satisfactory review, the engineer will recommend to BCTVTD that the tower installation is ready for final acceptance addressing the following:

7.1.1.1 Steel structure

a) Vertical alignment and plumb

b) Bolts tight and torqued to specification

c) No damaged or missing structural members

d) No signs of stress or vibration

e) Climbing ladders and other devices installed correctly

f) Labels and tags

7.1.1.2 Foundation

a) Concrete finish/lack of cracks or blemishes

b) Backfilling and grading

c) Grouting

7.1.1.3 Grounding

a) Verify lugs and CAD welds

b) Ground resistance test and record

c) Verify installation of external ground bars

7.1.1.4 Ice bridge and cable ladder

a) Installed per specification

 

7.1.1.5 Lighting and controls (as applicable)

a) Inspect conduit and wiring installation

b) Verify alarm contact operation

c) Verify labeling

7.1.1.6 Photographs

a) Overall structure from north, east, south and west

b) Footers

c) Grounding

7.1.2 The contractor shall provide to the Boundary County TV Translator District bound as-built documentation and contractual documents within 30 days following the completion of the tower installation, to include the following:

7.1.2.1 Tower materials list and fabrication drawings

7.1.2.2 Soil conductivity testing

7.1.2.3 Pre-pour foundation photographs

7.1.2.4 Pre-backfill foundation photographs

7.1.2.5 Pre-backfill grounding system photographs

7.1.2.6 Grounding designs

7.1.2.7 Copy of geotechnical reports used for the tower design

7.1.2.8 Design calculations and drawings

7.1.2.9 As-built drawings

7.1.2.10 Field mapping and measurements

7.1.2.11 Materials strength and testing information

7.1.2.12 Tower stress analysis

7.1.2.13 Design-load criteria

7.2 Final Acceptance

7.2.1 The Boundary County TV Translator District shall be given two weeks written notice that the tower is ready for final acceptance.

7.2.2 The intent of the final acceptance is to demonstrate to the Boundary County TV Translator District that the tower and associated grounding systems are complete and ready for commissioning and operation. The selected contractor is expected to perform preliminary execution of the acceptance process prior to final execution with the Boundary County TV Translator District.

7.2.3 BCTVTD and the selected contractor’s engineer shall conduct and/or witness execution of final acceptance.

7.2.4 The fully executed and completed acceptance document shall be provided to the Boundary County TV Translator District.

7.3 Warranty

7.3.1 The manufacturer shall guarantee structural integrity of the tower for a period of not less than 20 years from the date of acceptance.

7.3.2 Manufacturer warranties shall be transferred to the Boundary County TV Translator District.

7.3.3 Other guarantees and warranties shall be stated.

 

END OF SECTION

 


 

Attachment A